Sunday, September 20, 2009

Paperized with Papers


The literal meaning of Paperized is getting married, so you may ask me whoz marrying the papers ?!!
In India, many offices / people working in them cannot live without paper. Forget about govt offices, the so called ITans use paper for their referrrrenccce !!!
I'm working in an pvt IT co. (laid out in its factory campus) and people maintain papers in all the departments as RECORDS. You apply for leave on a paper, take permission to go out ('coz its a factory campus) on a paper. LTA application, make your travel claims, apply for additional hardware items etc etc ...all on papers !!!

Imagine even having so many automated systems at the office, finally you have to take printouts of the final FORM, get signatures from multiple people (on multiple copies for multiple departments) and submit !!!
Lets come to govt offices; the project I'm working on, is for govt utilities. Can you imagine the final output of the product? PRINTOUTs (filed) !!!! of all the reports generated from the system.
The govt office maintains all the reports
(duplicated from the server database) in the records section. Off-course, the utilities want to produce some of the reports in the court (if required) as evidences. To avoid / prevent these people to take so many print-outs, we in turn tried to make convert the reports into records by providing digital signatures / date and time stamps with watermarks in the reports, so that the utilities can take printouts of the only the required reports (which would be used as evidences). But the utilities DO NOT care about this.
We are now trying to put more data in a single report (by changing the format of the reports) to avoid the reports spanning to multiple pages.

The IT revolution for creating automated systems and paperless offices remains a Myth (to some extent - I can say, atleast 50%).
Why we should care so much about this...
Here are some typical calculations on the number of trees cut to make the papers.
1 ton of uncoated virgin (non-recycled) printing and office paper uses 24 trees.
1 ton of 100% virgin (non-recycled) newsprint uses 12 trees A "pallet" of copier paper (20-lb. sheet weight, or 20#) contains 40 cartons and weighs 1 ton.
Therefore,
1 carton (10 reams) of 100% virgin copier paper uses 0.6 tree.

So now you can imagine the number of govt agencies, different departments are responsible for cutting trees / forests for their RECORDS

The only way I feel to stop this deforestation is by changing the attitude of these people, so that these people can change their way of working.

So next time you take a print-out, you do mind for the trees !!!

Try to unmarry / unpaperize the papers !!!

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